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ARTICLE 01 – TENDER INFORMATION

All technical information can be found in the tender data sheet listed below. These regulations explain the criteria for their application

  • The races are characterized by running in nature, aimed at promoting the area they run through and sports in nature, enhancing wine, food and nature tourism resources, with a view to environmental respect and international cooperation.
  • It should be remembered that racing takes place in a potentially hostile environment.
  • Competitors must relate to this event with the optics and rules of hiking, mountain running and those used to deal with the natural environment on their own without underestimating rules and prescriptions of the organizers, who act in the interest of maximum safety of the competitors and with knowledge gained from years of experience in mountaineering.
  • The event takes on a cross-border character over some distances is composed of semi-autonomous Sky Trail races, organized on a non-profit basis by ASD SentieroUNO volunteers in cooperation with Local Associations, Bodies and People who believe in these values.
  • An overall ranking with finish times is provided and posted on www.alpeadriaultra.com
  • Cash and in-kind prizes are provided. Special prizes are awarded to the first finishers and a memento of the race certifying the title of “Finisher” to those who completed the race within the maximum time.
  • Giveaways are also awarded to all registrants already at the time of bib delivery
  • Timing is carried out in real time, except for FIDAL races, that is, by noting the interval when the competitor crossed the start line and reaches the finish line, regardless of the start time.

ARTICLE 02 – ROUTE AND REFRESHMENTS

Races are run in semi-autonomy. Semi-autonomy is defined as the ability to be self-sufficient between two refreshment points in terms of one’s own safety, food, and equipment, thus enabling one to be prepared for unexpected problems, e.g., adverse weather, physical discomfort, minor injuries, etc.

In order to limit the production of waste, there are no plastic cups at the refreshment stations, so it is mandatory for each competitor to have a drinking container with them.

Routes are marked with flags, tape, and spray chalk plotting, except for IPERTRAIL races where GPS navigation is provided

ARTICLE 03 – CONDITIONS OF PARTICIPATION

Signing up for a race is not like buying a product at the supermarket: it is a relationship of trust that is established between competitor and organizer, and vice versa. Thus, payment of the fee does not give the automatic right to participate: it is necessary that all participation documents are in order and that the organization considers the competitor to be able to safely face the race.

Before completing the registration, you must read all the rules, fill in yourself and accept the disclaimer indicating your details, including your phone number and email address.

Voluntary registration and subsequent participation in the race indicates full and unreserved acceptance of these rules, the release and the ethics of the race.

  • By registering, the participant exonerates the organizers from all liability, both civil and criminal, for damage to persons and/or property caused by him or derived from him, before during and after the race and waives any claim for compensation.
  • By registering, competitors authorize the organization to use free of charge, without territorial or time limits, still and moving images of them while participating in the race.
  • The competition will be held according to the legal requirements at the time of the event. Therefore, we recommend that in case of extraordinary or pandemic conditions, visit the news section and/or ascertain what, if any, additional requirements are required by law. The consequences of changing these legal requirements are in no way attributable to the organizer.
  • No assistance will be provided and no personal data will be disclosed to persons other than the holder of the entry profile, which must mandatorily correspond to the contestant. This is to protect the bidder and ensure that the terms of the bid are properly communicated to and received by those who actually participate.
  • All those who have received competitive sports fitness from a sports physician are eligible for competitive events . This eligibility must be valid and specific for high cardiovascular activity or possess a certificate of eligibility for competitive athletics or other competitive high cardiovascular activity sport (rowing, skiing, soccer, triathlon, etc.), protocols B1->5. Adding that the same requirement applies to foreign athletes.
  • Individual competitions may have specific conditions of participation and these are given in Article 1
  • The athlete, by participating in the event attests and declares that he or she meets the above requirements and holds the relevant certification to ensure his or her safety and security.
  • No competitive medical certificate is required for non-competitive races
  • The registration fee includes the services described in these regulations and the registration form
  • Registration is to be considered effective and confirmed when all the information requested in the registration form is provided correctly, payment is made, confirmed and accepted by the organization.
  • Payment can be made online with credit cards and electronic payment methods upon registration on the portal.
  • For reduced-price registrations made on any date, payment must be made by the due date of the selected price range.
  • For reduced price entries based on the fee, the price is locked in for 3 business days. If no notice of payment or request for extension is received after the 7 days, it may be cancelled without notice or converted to the current price range or bib type.

It is also important and necessary:

  • Be aware of the length and characteristics of the race;
  • Be fully trained to deal with it;
  • To have acquired, prior to the race, a real capacity for personal autonomy in the mountains to be able to better handle problems arising from adverse weather conditions (wind, fog, rain, cold) in relation to the length of the chosen route.
  • Know how to handle physical or mental problems caused by great fatigue, digestive problems, muscle or joint pain, minor injuries, etc.
  • Be aware that the role of the Organization is not to help a runner manage these conditions ch are an integral part of the race experience.

In case of participation of underage athletes, legal guardians are requested to be well aware that:

  • That the minor has the physical and psychological characteristics to cope with the competition
  • That he has the technical knowledge to deal with it.
  • That he/she can walk the course under conditions that will not be a hindrance or danger to other competitors.

ARTICLE 04 – EXCHANGES AND REFUNDS

  • Any changes made or requested to the bidding staff are subject to a secretarial fee of EUR 5.00.
  • Changes that can be made independently by the rider are not subject to any secretarial fees.
  • Distance changes, bib transfers to third persons are all subject to the above mentioned secretarial fees
  • No change or postponement, refund or postponement, unless expressly agreed to, is allowed less than 7 working days after the start of the event that includes the race.

Conditions for cancellation, postponement, transfer or postponement

The race will be held in all kinds of weather conditions that allow it to be held safely.

Should conditions be unfavorable, alternative routes and escape routes are provided such that they can be carried out.

Cancellation due to force majeure and/or supervening inability to provide the service

Postponement of race by the organization :

The organization may, in very exceptional cases, resort to postponing the event. Such an eventuality could occur for reasons of “force majeure,” i.e., weather conditions that result in states of alert that do not allow the race to be held safely or for reasons related to security or public order and to cases in which such a postponement is requested by territorial authorities. The postponement will take place in the following form and under the following conditions:

  • Immediate communication to competitors, via email, notice in the news section of the website, facebook, race guide and Telegram
  • Possibility only for those who request it within 36 hours after sending the notice, to fall under the cases of cancellation by the organization.
  • After 36 hours have elapsed since the notice of postponement was publicized, it will no longer fall under the cases of cancellation by the organization.
  • The request to fall under the cancellation cases by the organization can be made only once and at the first notice of postponement.
  • The postponement may be dropped one after the other in the 4 weeks following the original date.
    Finding it impossible to hold the event after the 4th week from the original date postponement to the following year occurs

For cancellations by the organization :

  1. More than 90 days: full refund of fee
  2. 90 to 60 days after the event 75%: Cancellation due to force majeure and/or supervening inability to provide the benefit, we offer two options:
    • A) Repayment of 75% of the fee
    • B) Transferable once even to third persons on the following year’s edition, or non-transferable to third persons with a validity of two years.
  3. 60 to 15 days 80%: Cancellation due to force majeure and/or supervening inability to provide the service, we offer two options:
    • A) Refund of 50% of the fee + 30% discount on the following year’s edition.
    • B) Transferable once even to third persons on the following year’s edition, or non-transferable to third persons with a validity of two years.
  4. 15 to 0 days 120%: Cancellation due to force majeure and/or supervening inability to provide the benefit:
    • 90 % non-transferable discount on the next year’s edition and 30 % non-transferable discount on the next year’s edition still.

For cancellations by the contestant:

There is 90 % discount transferable even to third parties on the next year’s edition and 30 % discount transferable even to third parties on the next year’s edition still, in the following cases, always subject to the secretarial fee and no later than 15 days after the event:

  • Bereavement of a relative
  • Inability to attend due to urgent work reasons certified in writing and on employer letterhead
  • Incapacitating injury that makes participation impossible. This circumstance must be documented by specialist physician‘s report.
    • The specialist’s report does not require any additional attachments.
    • Non-specialty medical certificates are not allowed unless they are related of letterhead and complete with all contact information of the doctor drafting the certificate. In that letter, the physician should state that the patient is not in a condition to participate in the trial and that he or she is aware that further investigations may be required during insurance recoupment.

Terms of use discounts, transfers and refunds:

  • The discount recognized is equal to the percentage indicated with respect to the fee actually paid by the bidder.
  • The discount cannot be combined with other discounts or promotions.
  • Any options must be confirmed through the restricted area on the enrollment id platform no later than 60 days from the date of cancellation of the event.
  • In case of transferring the registration to the following year, it must be confirmed again after the opening of registration and no later than 90 days after the date of the race. In case of non-confirmation, the transfer for the current year lapses with no possibility of refund. However, it remains valid, only if planned, to transfer to the still following year.

ARTICLE 05 – SHOWERS, CHECKROOM, SHUTTLES, INSURANCE

BREASTPLATE PICKUP

  • To collect the bib, it is not necessary to show up with the mandatory material.
  • You cannot pick up your race packet and number at the start line
  • Competitors in races involving the use of GPS trackers are required to leave a deposit of 100 euros for the GPS tracker. The deposit will be returned at the end of the race upon presentation of the device. The deposit must be paid in 50-euro bills when collecting the bib.
  • Unclaimed bibs and race pack cannot be claimed after the race.
  • It is allowed to collect the race pack by proxy to be made on plain paper and to be presented printed with a copy of the delegate’s ID. Proxy bib pickup is allowed unless legal requirements, even last minute, do not allow it (Green Pass control).

WARDROBE and SHOWERS

  • Full change bags or other bags may only be left at the coat check in the finish area at the time of bib pickups or the morning of the race. Bags or pouches are not accepted at the start line
  • There is no liability whatsoever for lost or damaged bags.
  • Bags will only be available for pickup at the times indicated in the table.
  • Non-labeled S1 bags will be set aside and delivered separately giving priority to competitors requesting labeled bags.
  • Bags with specifications other than those provided by the organization will not be accepted
  • A shower service is provided at the finish of the race.
  • Items left in the locker room or checkroom are not accountable, as for hygienic and safety reasons they are disposed of at the close of the competition.

SHUTTLES:

  • Shuttles can be purchased in conjunction with registration or separately.
  • In addition to purchasing a ticket, it is necessary to make a reservation and receive a confirmation number or letter.
  • Schedules are posted in the tab for each race

INSURANCE:

The ‘organization shall take out liability insurance for the entire period of the trial. Participation takes place under the full responsibility of the competitors, who waive all recourse against the organizers in case of damages and further consequences that arise as a result of the race. When collecting the race bib, the competitor must sign a liability release waiver.

ARTICLE 06 – EXCLUSIONS AND WITHDRAWALS

  • The gates are listed on the race card in Article 1, and failure to adhere to the passage timing will result in exclusion from the race.
  • Race and refreshment staff have unquestionable authority to stop competitors visibly in distress and/or in a state deemed unsafe to continue the race.
  • Race personnel have the authority to stop competitors moving at speeds deemed unsafe in relation to weather conditions, even if within the race gates.
  • The maximum time is calculated on the first start time if there are multiple times.
  • The gates are time-stamped, meaning they show the time of day or night and not the competitor’s race time.
  • Entry gates apply only to the first start times, if any, and provide for the competitor to stop until gate time or the passage of the first competitor in the race exempt from the gate.

RETURNS

  • Any ‘withdrawal must be reported immediately to the phone number indicated on the bib, if necessary, from the operations room will be organized to transport the competitor to the finish line.
  • An on-call shuttle service is provided for competitors who want to withdraw.
  • A “broom service” is planned that will walk the course following the last competitor in the race, so as to be of help to retreatants and prevent any injured people from being left unassisted.
  • Any bags and equipment of withdrawn competitors will be delivered together with the bags of competing competitors, i.e., at the end of the race or at the closing of the waist point, or at the times indicated in Article 1

ARTICLE 07 – WEATHER AND UPDATES

METEO

Given the extreme weather and climate variability, the organization will publish two weather bulletins on the website www.alpeadriaultra.com under the “news” section with the following purposes:

Bulletin 1: 5 days before the race to inform about the course conditions and weather forecast.
Bulletin 2: 12 hours to go with the latest updates and result of the last survey on the route. In conjunction with the Bulletins, additions may be made or

Variations to suggested equipment and race routes

In case of extreme weather, landslides or events that make the route impassable, last-minute changes will be possible. Any changes will be communicated clearly and as soon as possible to participants, including through attendants on the course in case the race is in progress. There is no compensation to competitors in these cases. There is no suspension of the competition under any circumstances: the date and geographical area are in themselves indicators of a strong possibility of bad weather, which is considered as one of the key components sought by the athlete in the competition.

The environmental impact due to waste generation from this event is limited through such actions as, for example, the use of compostable or reusable tableware and cutlery instead of disposable ones, the dispensing of beverages on tap, and the use of alternative ways of communicating and publicizing the event.

UPDATES

The Organizing Committee reserves the right to amend these regulations at any time for reasons it deems appropriate for the better organization of the race.

The Organization agrees to post on the website under the “news” section any updates on the course and race conditions.

ARTICLE 08 – DISCIPLINARY MEASURES

Lack of respect, rudeness, taunting attitudes or attitudes contrary to sports ethics will result in exclusion from the competition, even before the start of the competition, without any right to a refund of the participation fee.

Organization staff present on the course are authorized to check runners’ compliance with the rules and report any infractions found to the race jury.

All race officials have the authority to stop a competitor and apply penalties or disqualifications in the cases provided by the rules

Time penalties are applied immediately, at the end of the race, or in the following days with an increase of the time shown on the official ranking.

PENALTY.

  • Voluntary littering: disqualification
  • Departure from a checkpoint beyond the time limit: disqualification
  • Starting in a starting group not proper: disqualification
  • Cutting a section of the course longer than 200m: disqualification
  • Failure to pass a checkpoint: disqualification
  • Outside assistance to competitors where not permitted: disqualification
  • Refusal to be checked: disqualification
  • Cheating: using an unauthorized means of transportation, sharing or swapping bibs, marking wrappers with someone else’s number: disqualification and lifetime ban
  • Contesting the rules: disqualification
  • There are 30-minute penalties for consuming, carrying or using bars, supplements or gels not bearing the user’s bib number.
  • Providing incorrect biographical or contact information: disqualification
  • Absence of mandatory equipment: penalty quantified by the controller or race jury depending on the number of missing items and the competitor’s weather and physical condition
  • Insults, profanity, disrespect, threats to volunteers or organization staff or other competitors: disqualification and lifetime ban

COMPLAINTS

Only written complaints are accepted within 30 minutes after the arrival time of the last competitor, with delivery of deposit of โ‚ฌ300.00.

All reports of irregularities sent within 30 minutes of the last competitor’s arrival and related to will be evaluated:

  • Clear and unambiguous photographic documentation
  • Testimony of three people (to be verified with race data and surveys in our possession)
  • If an allegation of wrongdoing is found to be well-founded we will immediately proceed to apply sanctions as per the regulations with the guarantee of complete anonymity of the whistleblower.
  • For FIDAL races, any complaints must be made in accordance with FIDAL and R.T.I. rules.

JURY OF RACE.

The jury consists of:

  • Race director
  • Coordinator in charge of security
  • Head of the medical team
  • Route managers
  • All relevant persons designated by the chairman of the organizing committee.

The jury is empowered to rule in a time compatible with the obligations of the race on all disputes or disqualifications that occur during the race. The decisions made are without appeal.

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